IDDS Prep Book

Our experience has shown that organizing an international summit takes at least a year to plan and prepare on a collaborative, volunteer basis.  Without good guidance, the process can be like walking through the wilderness in a group: enjoyable, but unnecessary long and potentially exhaustive without a clear vision.

We developed a guide of discussion sheets to help walk you and your team through that process in a fun and simple way broken down by the most important components.

  • Timeline  (PPT | PDF)
  • Community Engagement & Culture
    • 12 mo - Basics of Culture & Context & Visas (Word | PDF)
    • 9 mo - Planning for Communities (Word | PDF)
    • 6 mo - Community Visits (Word | PDF)
    • 3 mo - Final Community Selection (Word | PDF)
    • 1 mo - Understanding the Culture (Word | PDF)
    • 1  mo - Community Details + Project Pairing (Word | PDF)
  • Curriculum & Schedule
    • 12 mo - Lead Instructors & Design Facilitators  (Word | PDF)
    • 9 mo - Goals & Objectives (Word | PDF)
    • 6 mo - Curriculum Overview (Word | PDF)
    • 3 mo - Detailed Schedule  (Word | PDF)
    • 1 mo - Schedule for Sharing (Word | PDF)
    • During - Actual Schedule (Word | PDF)
    • 2 weeks post - Project Report (Word | PDF)
    • 2 weeks post - Prototype Assessment (Word | PDF)
  • Participants
    • 12 mo - Participant Targeting Worksheet (Word | PDF)
    • 9 mo -  Participant Application (Word | PDF)
    • 9 mo - Participant Selection Process  (Word | PDF)
    • 6 mo - Participant List Worksheet (Word | PDF)
    • 3 mo - Financial Assistance  (Word | PDF)
    • 3 mo - Buddies  (Word | PDF)            
    • 3 mo - Participant Forms (Word | PDF)
    • 2 weeks post - Project Teams (Word | PDF)
  • Operations & Finance
    • 12 mo - About the Summit (Word | PDF)
    • 12 mo - Organizer Roles (Word | PDF)
    • 12 mo - Organizer Applications (Word | PDF)
    • 9 mo - Account Info (Word | PDF)
    • 9 mo - Vendor Registration & Tax Form (Writeable PDF)
    • 9 mo - Venue Selection (Word | PDF)
    • 9 mo - Fundraising Tracker (Excel | PDF)
    • 6 mo - Updated Budget ( Excel )
    • 6 mo - Financial Breakdown (Word | PDF)
    • 6 mo - Travel Commitment Contract (Word | PDF)
    • 3 mo - Transport (Word | PDF)
    • 3 mo - Borrowing IDIN Materials (Word | PDF)
    • 1 mo - Health Insurance List (Excel | PDF)
    • 1 mo - Arrivals & Departures (Excel | PDF)
    • During - Registration List (Excel | PDF)
    • 2 weeks post - Expense Report (Excel | PDF)

For more resources, check out the Organizer Hangouts page!

For all IDDS Faculty Training materials, request access to the IDDS Faculty Training google folder.